You had your first consortium meeting about a proposed grant application. Now the real work starts in terms of writing a competitive proposal. There are several critical activities that must be agreed and assigned, in order to start developing a strong proposal from within the consortium.  See our To Do Checklist below for typical actions that need to be followed up after that first meeting.

  • All partners to confirm participation and provide PIC number to Coordinator.

  • Complete the NDA/COI Form, if needed.

  • Coordinator to set up central repository for working documents and files (e.g. Dropbox, Google Drive).

  • Coordinator to register the submission on the EC Portal, and add partner names – share the Table of Participants and contact details of each partner and relevant team member (email, mobile phone).

  • After registration, each partner will receive email from EC – log on to Portal and fill in Part A2 Form.

  • Decide on …. (issues that may have arisen during the meeting regarding the project concept) – set tight deadline for this as the concept must be fully agreed, and quickly.

  • Finalise project concept, objectives, and structure (complete a PERT Chart).

  • Finalise consortium – try not to exceed 12 to 15 partners (depends on Call).

  • If gaps were identified in expertise seek other partners relevant to the Call.

  • Set a deadline for WP Leaders to complete WP Templates and provide information on milestones, risks, contingencies and gaps.

  • Decide on page allocations in Part B Sections 1-3, and 4-5, and assign writing responsibilities, in particular:

    1. State of the Art: decide main headings and allocate writing tasks and deadlines to relevant experts in the consortium.
    2. Impact: decide main headings and allocate writing tasks and deadlines to relevant experts in the consortium.
  • Construct a central budget Excel sheet – partners to fill in costs based on Tasks identified in the WPs.

  • Decide if additional support and resources are needed to construct the proposal.