You had your first consortium meeting about a proposed grant application. Now the real work starts in terms of writing a competitive proposal. There are several critical activities that must be agreed and assigned, in order to start developing a strong proposal from within the consortium. See our To Do Checklist below for typical actions that need to be followed up after that first meeting.
All partners to confirm participation and provide PIC number to Coordinator.
Complete the NDA/COI Form, if needed.
Coordinator to set up central repository for working documents and files (e.g. Dropbox, Google Drive).
Coordinator to register the submission on the EC Portal, and add partner names – share the Table of Participants and contact details of each partner and relevant team member (email, mobile phone).
After registration, each partner will receive email from EC – log on to Portal and fill in Part A2 Form.
Decide on …. (issues that may have arisen during the meeting regarding the project concept) – set tight deadline for this as the concept must be fully agreed, and quickly.
Finalise project concept, objectives, and structure (complete a PERT Chart).
Finalise consortium – try not to exceed 12 to 15 partners (depends on Call).
If gaps were identified in expertise seek other partners relevant to the Call.
Set a deadline for WP Leaders to complete WP Templates and provide information on milestones, risks, contingencies and gaps.
Decide on page allocations in Part B Sections 1-3, and 4-5, and assign writing responsibilities, in particular:
- State of the Art: decide main headings and allocate writing tasks and deadlines to relevant experts in the consortium.
- Impact: decide main headings and allocate writing tasks and deadlines to relevant experts in the consortium.
Construct a central budget Excel sheet – partners to fill in costs based on Tasks identified in the WPs.
Decide if additional support and resources are needed to construct the proposal.